Related Topics and Links:

XFRACAS Connection

Import or Sync from XFRACAS

If your organization uses ReliaSoft’s XFRACAS for incident/failure reporting and team-based problem resolution, you can import or synchronize data with related analyses in XFMEA, RCM++ or RBI. The available options depend on the database you are working with.

Enterprise Databases – In an enterprise database that has an XFRACAS website, the icon in the XFRACAS Associated Hierarchy Item column in the System Hierarchy (if displayed on your computer) indicates that the desktop item is "associated" with a template part in XFRACAS.

When an association exists, you will be able to synchronize the following:

You can also view the number of Observed Occurrences reported in XFRACAS for a particular part and failure mode.  

The following actions require the "Synthesis – Read Failure Mode Data" permission in XFRACAS:

Tip: For users with the required admin permission in XFRACAS, the Template page provides similar options to a) import desktop items, b) remove the association to a desktop item and/or c) update part names, dependents or failure modes to reflect any changes to associated desktop items. In other words, users in either application can choose to copy more recent data from the other. If you will be importing desktop items into XFRACAS and plan to be creating serialized incidents using those items, you must make sure that the Part Number field is enabled and populated for each item.

Standard Databases/Synthesis Files – If the file is connected to an enterprise database that has XFRACAS data (see XFRACAS Connection), the Import XFRACAS Items or Import Failures commands will copy data from XFRACAS without creating an association.

Observed Occurrences

For desktop items that are associated with an XFRACAS template part, the Observed Occurrences column in the FMEA Hierarchy (if displayed on your computer) shows the number of occurrences reported in XFRACAS for a particular part and failure mode.

Depending on your selection on the FMEA Hierarchy page of the Application Setup, the quantity can be calculated based on one of the following XFRACAS record types:

Tip: Although failure modes can be assigned in XFRACAS as a combination of failure mode and root cause, the quantity of observed occurrences is based only on the failure mode. For example, "Failure Mode1 > Root Cause1" and "Failure Mode1 > Root Cause2" will both be counted as occurrences of "Failure Mode1." If both of those root causes are assigned to the same incident or failure analysis report, it will be counted as 2 occurrences of the failure mode. If both root causes are assigned to a problem that has 5 incidents, it will be counted as 10 occurrences.

Import XFRACAS Items

Choose System Hierarchy > XFRACAS > XFRACAS > Import XFRACAS Items.

In an enterprise database, the new desktop items will be associated with the XFRACAS template parts they were copied from.  In a standard database, the data will be copied without creating an association.

Associate Item

Select an item in the desktop system hierarchy that a) is not associated with an XFRACAS part and b) is not the dependent of an item that is associated. Then choose System Hierarchy > XFRACAS > Associate Item.  

You may be prompted to select an XFRACAS entity and template part. If you also want to copy any failure modes that don’t already exist in the FMEA, select the Import associated failures and causes check box. Note that:

Remove Association

Select an item in the desktop system hierarchy that a) is associated with an XFRACAS part and b) is not the dependent of an item that is associated.  Then choose System Hierarchy > XFRACAS > XFRACAS > Remove Association.

If the item has dependents that are also associated, you will be prompted to select:

Synchronize Item

Select an item in the desktop hierarchy that is associated with an XFRACAS part and choose System Hierarchy > XFRACAS > XFRACAS > Synchronize Item.

You can choose which updates will be performed if applicable for the current data.

You can choose to update only records that are already associated (Only update existing), or to also add and associate new records (Update existing and add new).

Import Failures

Select an item and choose System Hierarchy > XFRACAS > XFRACAS > Import Failures.

In the first window, select an entity and a part that has failure modes defined in XFRACAS (indicated with an icon) and click OK.

In the second window, you can compare the failure modes already defined in the existing FMEA (on the left) to the failure modes that have been defined for the part in XFRACAS (on the right), and select which records you want to import or update.

For failure modes that have not been previously imported, you can use the Associated Function column to either create a new function or select an existing function. When applicable, effects will be created with a default description ("<Undefined>") that you can modify after the import.

 

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