Notification Groups

The Define Notifications Groups window allows authorized users to manage the notification groups that are available within the current database.

If a notification group has been assigned to a specific action or message, all of the users assigned to that group will:

Be able to see the record in My Portal.
Receive courtesy copies of automated action notification e-mails, if any.

To access the window, choose File > Manage Repository > Notification Groups.

(If you do not have the "Manage e-mail notifications” permission, this command will not be visible in the Backstage view.)

Adding or Editing a Group

The table displays a list of the notification groups that have already been defined in the current database.

To add a new group, click Add.
To view or edit an existing group, double-click the row or select the row and click Edit.

In the Notification Group window, a unique Name is required and a short Description of the intended purpose for the group is optional.

The Available Users list shows all of the user accounts in the current database that are not yet assigned to the group. At least one user account must be moved into the Selected Users list.

There are a variety of ways to move records between the lists:

To move one record, double-click the name, or select the name and click > or <.
To move multiple records at the same time, press the CTRL key and click each name, then click > or <.
To move all records at the same time, click >> or <<.

Deleting a Group

To delete an existing group, select a row and click Delete or press the DELETE key.

If the notification group has been assigned to any existing actions and/or messages, it will be removed automatically. There is no undo for delete.