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To create and activate a change log for an FMEA, DVP&R, control plan or P-Diagram, choose [FMEA/DVP&R/Control Plan/P-Diagram] > Change Log > Activate Change Log. (In a secure database, this is available only to the project owner and users with the applicable "manage all projects" permissions.)
Once a change log is active, any project user can open the window by choosing [FMEA/DVP&R/Control Plan/P-Diagram] > Change Log > View Change Log.
The Change Log Activation area shows the date and time that the change log was activated, along with the name of the user who activated it.
Select the Require reason for change check box if you want to require all users to justify each change made in a revision.
Click Deactivate Change Log to deactivate the change log. This will clear both the change log and version history of the analysis, and it cannot be undone.
The Version History area allows you to start and end revisions, and also manage electronic approval tracking, if applicable. The table displays the following:
# is the automatically generated number that uniquely identifies the version.
Version and Comments are defined in the Version Details window.
Initiated By is the user who activated the change log (for the original version listed in the first row) or started a revision (for each subsequent row).
Start Date/Time and End Date/Time display the automatically recorded dates/times when the version started and ended.
If the electronic approval tracking option is being used, the table will also display information about the approver(s) who electronically "signed off" on each version.
The Change Log table displays all modifications that were made to the analysis after the change log was activated.
Revision displays the number of the revision in which the modification was made.
Date/Time and User display the date and time when the modification was made, and the user who made the change.
Change Type:
Add indicates that the record was added, inserted, pasted or imported.
If you pasted records, all items are listed.
If you imported existing records from the current project, the current database or another database, all items are listed.
If you imported data from an Excel spreadsheet, the change log lists the addition of the functions only.
Edit indicates that the record’s details were changed.
Delete indicates that the record was deleted from the analysis. Related records, if any, will also have been deleted. However, the change log lists only the deletion of the top record.
Record Type displays the type of record (e.g., functions, failures, etc.).
Record Description and ID display the description and unique ID of the record.
Property displays the data field that was changed, if applicable.
Note: Because you can change multiple properties at the same time, each change to a property is listed separately. However, if the Require reason for change check box was selected when the changes were made, the same "Reason for Change" text displays for each property.
Value Before and Value After display the values of the property before and after the change, if applicable.
Reason for Change displays the justification that the user supplied when making the change. This is recorded only if the Require reason for change check box was selected at the time the change was made. It is displayed only if the Require reason for change check box is currently selected.
You can use filters at the bottom of the window to limit the list of changes displayed in the table. Click Remove Filters to show all records.
Click the Export Version History or Export Change Log buttons to send the data to an Excel spreadsheet.
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