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When a change log is first activated, the FMEA or DVP&R is automatically locked so that no changes can be made until a revision has been started by an authorized user. The analysis is also locked between revisions. While the analysis is locked, it is read-only for all users.
To start a revision, open the Change Log window for the analysis. Click the Start Revision button, which opens the Version Details window, where you specify certain details about the revision. After you enter the version information and click OK, the software records the date and time that the revision started and the name of the authorized user who initiated it. All the changes made to the analysis are logged until an authorized user chooses to end the revision. Note that simply closing the project or the database will not end a revision.
To end a revision, open the Change Log window for the analysis and click the End Revision button. A confirmation message will appear, telling you that users will not be able to make any more changes to this version of the analysis unless an authorized user chooses to re-open the revision. Click Yes to confirm that you wish to proceed with ending the revision; the software records the revision’s end date and time.
If there are more changes to be made later, you can re-open a revision, as long as a subsequent revision has not been started. To do this, open the Change Log window for the analysis, select the revision in the Version History table and click the Edit Details button. In the Version Details window, click the Re-Open Revision button.
Note: If you choose to re-open the revision later, the end date and time, along with the electronic approvals for this version, if any, will be cleared.
The Version Details window allows an authorized user to define and edit details about an analysis version. To open the Version Details window, open the change log for the analysis and click the Start Revision button (to start a new revision), the Edit Details button (for details about an existing version) or double-click the version directly in the Version History table.
Major/Minor allows you to specify whether the revision will be numbered as a major revision to the previous version (e.g., from 1.0 to 2.0) or as a minor revision to the previous version (e.g., from 1.0 to 1.1). This option is not used for the original version of an analysis, which is not numbered. In addition, the first revision started for a change log will always be 1.0. After starting a revision, you cannot change this setting. Note that for new revisions, the software automatically updates the value in the # field with the number of the revision reflecting whether the Major or Minor option was selected.
Version Label allows you to enter the name of the version of the analysis. It is also displayed in the Version History table and can be edited at a later time if necessary.
Comments allows you to enter additional descriptive information about the analysis version. It is displayed in the Version History table and can be edited at a later time if necessary.
Assign Approvers opens the Assign Approvers window, which allows you to assign users who are required to approve the analysis before the next revision can be started. This option is available only for standard databases with login security enabled and for enterprise databases. You can assign approvers to only the most recent revision.
Re-Open Revision allows you to re-open the revision for further modification. The End Date for the revision and any existing approvals will be cleared. You can re-open only the most recent revision.
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