By default, all Synthesis applications will automatically store and display information about when particular portions of the analysis were created and last updated, and by whom. For example, you can view creation and modification information for system hierarchy items in Xfmea/RCM++/RBI on the Properties tab in the Analysis panel. You can access similar information about folios and diagrams in Weibull++, BlockSim and similar applications by selecting the project item in the current project explorer and choosing Project > Current Item > View Item History.
If desired, you also have the option to activate a full history log for any Synthesis project that stores a more detailed history of the specific changes. (In secure databases, you must be the project owner or have the "Manage all projects" permission to do this.) To activate this log for the current project, choose Project > Management > History Log.
For any other project, right-click the project in the project list and choose the command on the shortcut menu. In the Project History Log window that appears, click Activate.
Note: Keeping a full history log will increase the size of the database and will cause a slight degradation in performance.
Once this log has been activated, there are two interfaces that display information about the changes.
The Project History Log displays changes that were performed throughout the entire project, with any of the Synthesis applications. Learn more…
The Record History Log displays changes that were performed for a specific folio, system hierarchy item, FMEA record, resource, etc. Learn more…
It is also important to note that you have the option to create Archives for log entries that occurred before a specific point in time, as a way to make sure that the logs are more manageable to work with. The archived entries can still be viewed in the Project History Log if you specifically select to view them, but they will never be displayed in the Record History Log. Learn more…
You can deactivate the history log at any time from within the Project History Log. When you do this, the recorded data is retained unless you select to clear it in the confirmation message that appears.
To access the Project History Log, choose Project > Management > History Log. (In secure databases, you must be the project owner or have the "Manage all projects" permission to do this.)
In addition to allowing you to activate or deactivate the full history log for a particular project, this window also displays all of the changes that were performed throughout the entire project, with any of the Synthesis applications. Use the Filter Based On area on the right side of the window to determine which changes will be displayed at any given time. For example, you might choose to display a list of all changes that were made by Joe User in the last week, or a list of all changes that were made by any user in Weibull++ today, and so on.
If desired, you can click Send to Excel to export the data that is currently shown in the table to a new *.xlsx file.
Once a history log has been activated for the project, you can access the history log data for any item that is subsequently added or edited. This includes, but is not limited to, project items (e.g., folios, diagrams, MultiPlots, etc.); items shown in the system hierarchy in Xfmea/RCM++/RBI and Lambda Predict; analyses in Xfmea/RCM++/RBI; records for analyses such as FMEAs; and certain resources. Depending on the type of item you are working with, you may access the record history log in various ways.
For items shown in the current project explorer, select the item and choose Project > Current Item > View Item History or right-click the item and choose the command on the shortcut menu. Note that if the history log has not been activated, this command will instead display a message that displays the date and time the item was created and the name of the creator, along with the date time the item was last modified and the name of the user who made the modifications.
For analyses in Xfmea/RCM++/RBI, choose the History Log command in the Tools group of the Ribbon tab relevant to the analysis or right-click the analysis tab in the Analysis panel and choose the command on the shortcut menu.
For other records, such as items shown in the system hierarchy, resources, etc., click the View Item History icon in the item's properties.
The Record History Log provides information on changes made only to the selected item, and shows only those entries that have not yet been archived. If desired, you can click Send to Excel to export the data that is currently shown in the table to a new *.xlsx file.
Within the context of the history log, an archive is a subset of the full project history log that contains older entries that are no longer actively of interest. For example, if you want to limit the amount of information that is visible in the log, you might choose to archive all entries that occurred more than one week ago. Entries that have been archived can still be viewed in the Project History Log if you specifically select to view them, but they will no longer be visible in the Record History Log windows.
To create a new archive, specify a time frame in the Archive Current Entries Through area and click the Archive button. For example, if you choose to archive entries through One Week Ago, all entries in the history log that are dated as of one week ago or earlier will be stored in an archive that is named according to the most recent date in the archive.
To view the entries that have been archived, select the archive of interest from the Archives drop-down list in the Filter Based On area.
Note: When a restore point is created for a project, all current entries in the history log are automatically archived.
To delete an archive, select the archive from the Archives drop-down list in the Filter Based On area and click the Delete icon that appears in the field.
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