Related Topics and Links:

Security Options

Managing Security Groups

Project Owner

Setting Item Permissions

Planning Your Security Approach

In secure databases, there are two basic factors that determine what a typical user can see and do in the database: the security group(s) that the user account belongs to and the public/reference project security settings.

This topic discusses two general approaches you can use to configure the security groups and project security settings to fit your organization’s specific needs:

Tip: In addition to these considerations, it is also important to note the following: a) Users with the applicable "manage all projects" permissions (in any of the security groups that they belong to) will always have full project-level permissions for all public or reference projects in the database; b) The project owner will always have full project-level permissions within that particular project; and c) The item permissions can be used to further limit access to specific items within a project (e.g., folios, diagrams, system hierarchy items, etc.).

Same Permissions for All Public/Reference Projects

If you want each user to have the same set of permissions for all public/reference projects in the database (e.g., Jane Engineer has read-write access to all projects, Bill User has read-only access to all projects, and so on), follow these steps:

  1. User Accounts and Security Groups: Assign each user account to an appropriate security group. This can be one of the four security groups that are created by default in each new Synthesis repository — Admin, Power, User (Read/Write) or View (Read-Only) — or you can configure new or existing security groups to meet your particular needs.

    Select or clear the Allow access to projects with repository-level security check box. If some of the projects in the database will continue to use repository-level security, this allows you to specify whether each user will be able to access those projects.

  2. Project Security: Accept the default option on the Security tab of the Project Properties for all public and reference projects (Project > Security > Project Security). Note that if a user belongs to more than one security group (and the Allow access to projects with repository-level security check box is selected for his/her user account), that user will have the combined permissions of those groups in any project that is set to repository-level security.

Different Permissions for Different Public/Reference Projects

If you want the same user to have different permissions for different public/reference projects (e.g., Jane Engineer has read-write access to all of Department A’s projects, but she has read-only access to other projects), follow these steps:

  1. Security Groups: Create a security group for each distinct type of access that users might need in any particular public/reference project. Here’s a simple example:

  2. User Accounts: Assign the appropriate security group(s) to each user account. For the example shown below, the user will have read/write permissions in projects that are assigned to "Department A," and read-only access in projects that are assigned to "Read-Only."

    If some of the projects in the database will continue to use repository-level security, the Allow access to projects with repository-level security check box gives you the option to decide whether each user will be able to access those projects.

  3. Project Security: Assign the appropriate security group(s) and/or specific user(s) for every public/reference project in the database.

    For the example shown below, users from Department A will have read/write access (because they belong to the "Department A" security group), users from Departments B and C will have read-only access (because they belong to the "Read-Only" security group) and Fred Consultant will have read/write access (because he belongs to the "Consultants" security group and has been specifically assigned to have those permissions in this project).

 

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